Wrenfield
A wedding and event venue’s website with live dates, 72-hour holds and a package builder that prices as you choose, plus the couple’s portal and the events office, kitchen and management systems behind it.
The brief
Couples choose a venue by date first, yet no Malaysian venue site shows which dates are free. Prices sit in posters and PDFs, tax wording differs on every site, and holds, deposits, menu choices and guest numbers are tracked by phone and spreadsheet until the kitchen gets its sheet the week before.
What we shipped
A venue website with live dates for every space and session, a package builder priced per table or per guest with service charge and tax shown, 72-hour holds with a waitlist and an online deposit; My event for couples with payments, menu choices, tastings, the guest list, seating and the run sheet; a coordinators’ diary, enquiry pipeline and event folders; banquet event orders and a daily production sheet for the kitchen; and a management report.
Built for: Wedding venues, banquet halls and caterers that sell packages and run the event themselves.
Inside the build
Every part, and what it does
A closer look at what was actually built — screen by screen, so you can judge the depth for yourself.
Home page with a date checker
For any date and session, the home page shows which spaces are free and what the menu costs.
- Live status for each space
- Peak, standard or off-peak named
- Hold, join the waitlist or see the price
Dates and prices
A month of lunch and dinner sessions, with how many of the three spaces are open, on hold or full.
- Holds show “On hold” to everyone
- The price tier of every session
- High-demand dates starred, with a waitlist
Package builder
Couples choose the date and space, guests, menu, dishes and extras while the total, service charge, service tax and deposit update.
- Per-table or per-guest pricing
- Dietary tags on every dish
- Deposit and payment schedule before the hold
My event: payments
The couple’s portal from deposit to the day, with each payment, its due date and its receipt.
- Each milestone paid online (demo)
- Service tax shown in every receipt
- A progress line to the day
Guest list and seating
Tables of ten with dietary needs, a family table, and a button that seats the rest by group.
- Warnings for over-full tables
- Dietary needs carried to the kitchen
- The kitchen sees table numbers, never names
Open days and site visits
Free tickets with limited places and a waitlist, plus visit slots to book.
- Places left shown live
- A ticket code for every booking
- Every booking reaches the coordinators
Diary by space and session
Two weeks of every space at lunch and dinner, with holds and the time they have left.
- Confirmed events solid, holds hatched
- Site visits and tastings each day
- A list of what needs action beside it
Enquiry pipeline
From new to contacted, site visit, proposal and hold, then booked or lost, with reply times against a four-hour target.
- Online holds arrive as proposals
- Where each enquiry came from
- Lost reasons feed the report
Approving a late change
One folder per event. A change after the cut-off shows its effect on guests, tables, staff and price before approval.
- A change order once the balance is paid
- Kitchen sheets update on approval
- A reason needed to decline
Daily production sheet
Portions and platters of every dish across the day’s events, ready to print on A4.
- Totals per dish and per event
- Dietary substitutes listed
- Rows changed since the last print flagged
Banquet event order
Built from the booking: numbers, timings, the menu with substitutes, set-up, décor and staffing, with no prices.
- Numbers lock with the final count
- Dietary counts by table, no names
- A new version with every change
Management report
Bookings, money and space for the year ahead: use of each space by week, booked revenue, payments due, conversion and open peak dates.
- Every chart has a table view
- Confirmed and on-hold revenue
- Open peak sessions and their value
Click through it yourself
Every screen above is interactive. No sign-up, nothing to install.
Behind the build
Researched first, then built
Before designing anything, we studied 14 sites and products: seven Malaysian venues and caterers, two international venues and five venue and catering management products. Nothing was copied. Each finding below changed a decision.
Studied (14)
- InterContinental Kuala Lumpur
- Four Seasons Hotel Kuala Lumpur
- Glasshouse at Seputeh
- The Saujana Hotel Kuala Lumpur
- Marco Polo Chinese Cuisine
- PICC Putrajaya
- Orange Catering
- The Fullerton Hotel Singapore
- Doltone House
- Tripleseat
- Perfect Venue
- Planning Pod
- Event Temple
- Caterease
What we saw
What Wrenfield does
What we saw
Chinese banquets are sold “nett per table of ten” with a minimum number of tables, and buffets per person.
What Wrenfield does
Both ways of pricing in one live package builder, with a minimum for each space and session and a visible top-up line.
What we saw
No venue shows which dates are open; every “Check availability” button leads to hotel room booking.
What Wrenfield does
A live calendar of every date and session, and a 72-hour hold that blocks the session for everyone.
What we saw
Tax wording differs on every site that shows a price: “inclusive of prevailing taxes”, “++”, “+6% SST”.
What Wrenfield does
A 10 % service charge and 6 % service tax on separate lines in every quote, invoice and receipt.
What we saw
Prices are kept in posters, images and PDF brochures.
What Wrenfield does
Every price as text on live pages, with A4 documents printed from the same data.
What we saw
Tastings are perks with conditions: up to ten people, weekdays only, from 25 or 35 tables.
What Wrenfield does
A tasting with every menu, booked online into the kitchen’s slots; the dishes confirmed afterwards update the banquet event order.
What we saw
Venue software builds the banquet event order from the booking and keeps money off kitchen documents.
What Wrenfield does
The banquet event order, a production sheet across the day’s events and a set-up and staffing sheet, all from one record.
What we saw
Venue software treats reply speed as what wins the booking.
What Wrenfield does
Reply-time badges against a four-hour target, and online holds that reach the pipeline as proposals at once.
Feature checklist
54 of the 68 features the leading sites offer
We listed every feature we found across the 14 sites and products above. Wrenfield has 54 of them, and 5 more in part; the 9 left out are listed with the reason.
Spaces and capacity5
- A page for each space
- Capacity per space
- Capacity by layout
- Floor plans
- Photos of each space
Packages and prices9
- Packages by community and tradition
- Prices on the website
- Price per table of ten
- Price per guest
- Minimum tables or guests
- Prices by day and session
- Inclusions for each package
- Tax and service charge shown with prices
- Package terms
Food5
- Halal certification shown
- Menus online
- Vegetarian and dietary options
- Food tasting
- Add-ons and upgrades
Enquiries, visits and booking10
- Enquiry form
- WhatsApp contact
- Site visit booking
- Open days
- “How did you hear about us?”
- Open dates shown to couples
- Online deposit
- Company registration number
- Privacy notice
- Ceremony and solemnisation checklists
My event9
- A portal for the couple
- Payment schedule
- Automatic reminders
- Menu choices online
- Guest list
- Seating plan
- Run sheet
- Invoices and receipts online
- Changes and approvals
Sales7
- Enquiry pipeline
- Reply-time targets
- Function diary
- Proposals
- Contracts
- Automations
- Staff screens on phones
Kitchen and management9
- Banquet event order from the booking
- Separate documents for each team
- Production quantities from menus
- Printable documents
- Documents kept current
- Floor plan on the banquet event order
- Reports
- Confirmed and pipeline revenue
- Outstanding payments
Built in part
- Catering orders online: there is no takeaway shop; couples’ menu choices go straight to the kitchen.
- A second language: the booking disclosures and terms summary are also in Bahasa Malaysia.
- Online signing: terms are accepted with the deposit and logged, without an e-signature provider.
- Messages with the venue: an updates feed in My event; WhatsApp would carry the conversation in production.
- Shifts and staffing: staffing is worked out from tables and service style, without a named rota.
Left out, and why
- Divisible spaces: the three spaces are fixed, each with its own entrance.
- A virtual tour: a real 3D capture cannot be faked honestly; floor plans, visits and open days instead.
- Perks unlocked at table counts: the tasting comes with every menu and the value stays in the price.
- Brochure downloads: live pages print to A4, so prices never go stale.
- Beverage packages and corkage: an alcohol-free house policy; a tea corner and mocktail bar are add-ons.
- Testimonials and awards (2): a concept venue has no real couples or awards to show.
- Hotel rooms: a stand-alone venue without rooms.
- Integrations: the demo runs in the browser, and payments are simulated.
Design research
How the leading sites look, and what we took
We measured the fonts, colours and layouts of the sites and products we studied, then applied what most venues share in an original design, on the public site, in My event and on every staff screen.
Across the leading sites
In Wrenfield
Across the leading sites
A classical serif for headings with a quiet sans for text, small uppercase navigation with wide tracking, and large, airy body text.
In Wrenfield
Cormorant Garamond with Manrope, 12–13 px tracked uppercase labels and 16 px body text, on every screen.
Across the leading sites
White or warm off-white grounds, charcoal bands and one muted metallic accent. Nothing saturated.
In Wrenfield
White and cool sage instead of cream, evergreen for the header, footer and staff bars, and brass as the one metallic accent.
Across the leading sites
Full-width photos of rooms set for a banquet, and couples in each community’s dress.
In Wrenfield
An aisle-and-stage hero, its own photos for every space and tradition, and no photo repeated in a view.
Across the leading sites
Capacity per space in guests or tables; only two sites give capacity by layout.
In Wrenfield
Capacity by layout for every space, with a floor plan drawn for the guest count.
Across the leading sites
Packages grouped by community, with lists of what is included.
In Wrenfield
Malay, Chinese, Indian and two-family weddings, each with its own run-sheet template.
Across the leading sites
Prices on a minority of sites, and open dates on none.
In Wrenfield
Prices per table and per guest side by side, peak and off-peak sessions, and live dates with holds and a waitlist.
Across the leading sites
Venue software dresses its screens in its own bright colours, not the venue’s.
In Wrenfield
Staff screens in the venue’s evergreen, sage, brass and white: a white diary, folder tabs, a dark kitchen pass holding white A4 sheets, and an editorial report.
Rules it follows
The business rules, built in
The prototype enforces each of these, so you can test them yourself.
Dates and holds
- A hold lasts 72 hours, blocks the session for everyone and can be extended once
- One active hold per couple, within the space’s seated capacity
- A freed date goes to the first couple on the waitlist, with 48 hours’ priority
Prices
- Chinese banquets per table of ten, other menus per guest
- Peak, standard and off-peak sessions, including public holidays and their eves
- A 10 % service charge and 6 % service tax, each on its own line
Payments and cancellation
- A 20 % deposit (at least RM 3,000) confirms the date
- 40 % due 90 days before and the balance 14 days before, with reminders
- Cancellation charges by date, with today’s refundable amount shown
Cut-offs and changes
- Menu choices close 30 days before
- The final count, due 14 days before, locks quantities, tables and staffing
- Later changes wait for a coordinator and become a change order once the balance is paid
Kitchen and privacy
- A halal kitchen; outside food only sealed and certified, never in the kitchen
- Dietary needs kept only with consent; the kitchen sees counts by table
- Guest lists deleted 30 days after the event
Connected roles
One action, every screen
Every role works on the same records, so one person’s action shows up for the others.
- 1
A couple books open-day tickets or a site visit, and the coordinators see it arrive in the pipeline.
- 2
A couple holds a date online, and every visitor and the diary see it “On hold” with the time left. The coordinators get a proposal card.
- 3
The hold runs out without a deposit, so the date reopens and the first couple on the waitlist is told.
- 4
The couple pays the deposit, and the event is confirmed in the diary, appears on the kitchen sheet and starts its payment schedule.
- 5
The couple books a tasting, and it appears on the kitchen’s board. When they confirm their dishes, the banquet event order gets a new version.
- 6
A payment is missed, and sales and the management report flag it while the couple sees what is refundable.
- 7
The couple confirms the final count, and kitchen quantities, tables and staffing lock. A later extra table waits for the coordinator, and approval re-prices the invoice and updates the kitchen sheets.
Services it proves
Where Wrenfield is our example
Each of these service pages uses a part of Wrenfield to show the work. Open one to see what we would build for you.
- Event ticketingShows: Open days and site visitsFree open-day tickets with the places left shown live, a waitlist once full, and a ticket code for every booking.
- Rental bookingsShows: Dates and pricesEvery space and session shown open, on hold or full. A 72-hour hold blocks the date for everyone and frees it on time if no deposit arrives.
- Restaurant orderingShows: Daily production sheetBanquet menus chosen online, added up for the kitchen: portions of every dish across the day’s events, with dietary substitutes and changes flagged.
Core systems
What this build is made of
These are systems we build repeatedly — each links to every other project that contains it, so you can compare implementations before deciding what you need.
Unique to this build
Built specifically for this project rather than assembled from the shelf.
Live dates and holds
Every space and session shows open, on hold or booked, and a 72-hour hold blocks the date for everyone until it expires.
Package builder
Per-table or per-guest prices, minimums, peak and off-peak sessions, service charge and service tax, updated as couples choose.
Kitchen sheets from the booking
The banquet event order and the day’s production sheet come from the couple’s choices and lock with the final count.
Want a build like this for your business?
Tell us what you have in mind and we'll put together a functional prototype of your project — free.