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Systems

Core systems

Staff operations systems

Move the forms, spreadsheets and logbooks your team keeps by hand into one system that checks, reminds and records.

From RM 1,000All add-on prices

6 builds you can inspect

What it is

The back-office tools a growing team needs: expense claims and payslips, purchase orders with approvals, asset registers with maintenance schedules, queue numbers and visitor passes, licence and certificate reminders, and imports from Excel, built into your website or system.

What it looks like in our builds

Office claims desk with technicians’ tolls, mileage, parking and parts claims, each with its receipt, waiting for approval, Canopy concept prototype
Expense claimsCanopy
Spreadsheet import checked before saving: price updates side by side, a large price change flagged, unknown codes and duplicates marked as errors, Firstlight concept prototype
Excel and CSV importFirstlight Supply Co.
Purchase requisitions raised by the stock check, waiting for approval within each role’s limit, Sealwright concept prototype
Purchase requisitionsSealwright Elastomers
Fault work order for a DC charger: parts used, before and after photos, the on-site target and what drivers see on the station page, Equator concept prototype
Fault work ordersEquator
Clinic queues desk with the registration counter, rooms calling the next number and the waiting list with waits, Lightwell concept prototype
Clinic queuesLightwell Specialist Hospital
Licence and certificate register: counts by expiry status and this quarter’s items as a dated list with owners, expired first, Traverse concept prototype
Licence and certificate registerTraverse

How we build it

What makes ours work

01

One record instead of a form and a spreadsheet

Each tool replaces a paper form or a spreadsheet with a record that moves through its steps: a claim from receipt to payslip in Canopy, a requisition from low stock to a matched invoice in Sealwright, a fault from report to a charger back in service in Equator.

02

Your rules, applied every time

Approval limits by role, safety tests only by a competent person, priority queues for those who need them, reminders 90, 60 and 30 days before a licence expires: the system applies the rules so nobody has to remember them. Lightwell and Traverse show two of them.

03

Start with the job that costs you most

Most teams begin with one tool, often claims and payslips or licence reminders, then add others to the same system. Existing lists come in from Excel, checked before saving, as in Firstlight.

Proof

Where we've built this

Every build below contains this system. Open any one to see how it works — the fastest way to judge whether we can do what you need.

Aircond servicing homepage with an instant price calculator, from the Canopy field service concept prototype
Prototype

Canopy

Field service system: quotes, jobs and invoices

See how it works →
Food wholesaler homepage, Order on WhatsApp by 5 pm for next-day delivery, with a sample order, Firstlight concept prototype
Prototype

Firstlight Supply Co.

WhatsApp order desk for a food wholesaler

See how it works →
Rubber and polyurethane parts maker’s homepage with part search and drawing upload for a quote, Sealwright concept prototype
Prototype

Sealwright Elastomers

Manufacturer quoting and distributor system

See how it works →
EV charging network homepage, Charge where you already stop, with a station search, Equator concept prototype
Prototype

Equator

EV charging network website

See how it works →
Private hospital homepage, Find a doctor, see the cost, know where to go, with a lobby-style directory, Lightwell concept
Prototype

Lightwell Specialist Hospital

Private hospital website

See how it works →
Civil engineering contractor homepage, We build the roads, rail and water systems Malaysia runs on, Traverse concept
Prototype

Traverse

Listed contractor corporate website

See how it works →

Often built alongside

Payment & checkoutCatalogue & searchBooking & schedulingAccounts & portalsLocation finderAdmin & dashboardsContent studio (CMS)CRM & integrationsAI assistantsMulti-languageE-invoicingSigning & consentCareers & applicationsCalculatorsInteractive & 3DHelp centreMulti-branchStore growth

Questions

Asked about staff operations

The questions that come up when we scope this system. Anything else, ask us directly.

Do we need the whole set?

No. Each tool works on its own and joins the same system later, so you can start with the one that saves the most time.

Can it import what we already keep in Excel?

Yes. Staff, customers, products or price lists come in from a spreadsheet and are checked before saving, so errors and duplicates are caught first.

Does payroll replace our accountant?

No. It works out pay, EPF, SOCSO, EIS and PCB and prepares the bank file and the amounts for KWSP, PERKESO and LHDN; your accountant can review them before anything is paid.

What does it cost?

From RM 1,000 for Excel import or licence reminders, RM 2,500 for visitor registration, RM 3,500 for queue numbers or for claims and payslips, RM 4,000 for purchase orders and RM 5,000 for assets and maintenance.

Need this in your project?

Tell us what you are building and we will show you the closest thing we have already made — then quote the real version.

Talk about staff operations

Tell us what you need built

You get a fixed quote for your project, and a working prototype to click through before you pay.

Get a quote